Microsoft Outlook is a great tool for the everyday businessman, but it can be tricky to use sometimes. Just like Microsoft Word, there are several shortcuts that you can utilize to boost your productivity and reduce the amount of time you spend fumbling around the variety of different options available to you.

These shortcuts allow you to perform several commands at will by using various key combinations. The shortcuts are mostly the same for both Mac and Windows users, although each uses a different key. For your convenience, we have put together a chart of 13 of our favorite Microsoft Outlook shortcuts, including:

  • Switching between mail, calendar, and contacts.
  • Moving a message.
  • Bolding text.
  • Replying to open emails.
  • Creating new emails.
  • Sending messages.
  • Searching your inbox.
  • Scheduling emails for follow-up.
  • Underlining text.
  • Using spell check.
  • Printing emails.
  • Undoing mistakes.
  • Forwarding messages.

The following chart has been optimized for your viewing experience. Regardless of whether you are a Windows user or Mac enthusiast, you’ll find shortcuts to use for your version of Microsoft Outlook. You can even print out this handy list and stick it somewhere on your workstation for easy access.

Function Windows Shortcut Mac Shortcut
Switch Between Mail, Calendar, Contacts CTRL+1:Mail CTRL+2:Calendar CTRL+3:Contacts CMD+1:Mail CMD+2:Calendar CMD+3:Contacts
Move a Message CTRL+SHIFT+V SHIFT+CMD+M
Bold Text CTRL+B CMD+B
Reply to an Open Email CTRL+R CMD+R
Create a New Email CTRL+N CMD+N
Send a Message ALT+S CMD+Return
Search F3 or CTRL+E OPTION+CMD+F
Flag for Follow-Up CTRL+SHIFT+G CTRL+1:Today CTRL+2:Tomorrow CTRL+3:End of Week
Underline Text CTRL+U CMD+U
Spell Check F7 CMD+:
Print Email CTRL+P CMD+P
Undo Action CTRL+Z, or ALT+BACKSPACE CMD+Z
Forward a Message CTRL+F CMD+J

For more tips and tricks about how to take advantage of the latest technology, contact All Business Technologies at 508-586-1000. We can provide you with the skills you need to stay one step ahead of the competition.

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